SMS & Email Communications Built for Dojos
Stop stitching Mailchimp, group text apps, and paper forms together. Dojo Champ gives you two-way SMS, email broadcasts, automations, and a parent portal in one compliant, dojo-native platform.
Why dojos need more than a generic email tool
A martial arts school talks to families in five different modes on any given day: a parent asking about make-ups, an instructor confirming a belt test, a broadcast about a holiday closure, an automated missed-class check-in, and a bill reminder. Generic tools force you to run all five in different apps, and none of them know your students' ranks, memberships, or attendance history.
Dojo Champ handles every mode from one inbox that already knows every recipient's student profile, family, rank, membership status, and attendance. Every SMS costs $0.03/segment at cost via Telnyx, and every email is delivered through Resend on a warmed-up dojochamp.com sending domain.
Compliance is included, not an add-on. 10DLC registration is handled for you, TCPA-compliant consent capture is built into every signup form, and STOP/HELP responses are managed automatically per US carrier rules.
Two-Way SMS
Parents text your school number, you reply from the shared inbox. Full thread history stays on the student profile.
Email Broadcasts
Send to filtered segments (belt, program, past-due, soon-to-expire) with drag-and-drop templates and mobile-tested previews.
Automated Workflows
30+ pre-built automations: welcome series, missed-class check-ins, birthday & anniversary, belt test invitations, past-due dunning.
Parent Portal
Families see schedule, attendance, invoices, and messages in one place, which removes most one-off questions before they reach you.
Complete Capability Set
SMS
- Two-way conversations from a shared inbox
- 10DLC-registered dedicated number
- Segment pricing at cost ($0.03 each)
- STOP / HELP compliance handled automatically
- Bulk-send with per-recipient variable merge
- MMS with photo attachments
- Sending on verified send.dojochamp.com domain
- Drag-and-drop template builder
- Per-school signature and branding
- Reply-to routes to the school primary email
- Unsubscribe links required for compliance
- Delivery, open, and click reporting per send
Automation
- Welcome series for new leads and members
- Missed 2 classes and Missed 7 days check-ins
- Belt test invitations to Eligible list
- Failed payment auto-dunning schedule
- Birthday and rank anniversary greetings
- Trial expiration nudges with conversion offer
Segmentation
- By program, belt rank, and age group
- By membership status (active, past-due, frozen, canceled)
- By tenure (new, 90-day, 1-year, 5-year+)
- By attendance level (regular, at-risk, dormant)
- By lead source, tour taken, trial started
- Saved segments reusable across sends
Mailchimp + group text vs. Dojo Champ communications
Most dojos stitch together Mailchimp, a group SMS app, and a paper newsletter. Here is what changes when everything runs from one dojo-native platform.
| Capability | Mailchimp + Group SMS App | Dojo Champ |
|---|---|---|
| Recipient data | CSV upload; goes stale immediately | Live from student roster, rank, membership, attendance always current |
| Segmentation | Basic tags you have to maintain manually | Saved segments driven by real student data (belt, past-due, at-risk) |
| 10DLC compliance | Your problem, risk of blocked messages | Registered for you; failed compliance messages are blocked with a clear error |
| Two-way replies | Group SMS apps hide replies from staff | Shared inbox with thread history tied to the student profile |
| Automation triggers | Date-based only | Attendance, payment, rank, and lead events fire workflows automatically |
| Cost | $30-$80/mo Mailchimp + $50-$200/mo SMS app | Included in $199/mo flat rate; SMS at $0.03/segment at cost |
| Belt test invitations | Manual export + import to a new email | One-click send to auto-generated Eligible list, fee attached |
Every disconnected tool is a place where a student can slip through the cracks. Consolidation is the whole point.
Key Benefits
Faster responses, less staff time
A single shared inbox and a parent portal cuts inbound one-off questions by ~60% within the first month.
Higher automation ROI
Missed-class and failed-payment workflows recover memberships and revenue with zero staff involvement.
One vendor bill instead of four
Retire Mailchimp, your group SMS app, your newsletter tool, and your dunning tool, all folded in for $199/mo flat.